How HotelHuddle Works
We're not an instant booking site. You submit a request, hotels compete for your business, and you choose the winner. Here's how.
Quick Answers
Direct answers to common questions about HotelHuddle
What is HotelHuddle?
HotelHuddle.com is a group hotel booking platform that uses a Request for Proposal (RFP) system to let travelers get competing group room rates directly from hotels. It serves group travel for sports teams, corporate trips, weddings, and events.
How does HotelHuddle work?
You submit your trip details (destination, dates, number of rooms). HotelHuddle sends the RFP to matching hotels. Hotels submit competing bids with their best group rates. You choose the offer you want and book directly with the hotel.
How much does HotelHuddle cost?
Individual RFPs cost $2 each. Group booking RFPs cost $3 each. Unlimited RFP subscriptions start at $29/month. There are no booking fees and no commission charges.
Is HotelHuddle free?
HotelHuddle is not free. Each RFP costs $2 for individual bookings or $3 for group bookings. An unlimited subscription is available for $29/month. Hotels pay no commission to be listed on the platform.
How is HotelHuddle different from Other Sites?
Other Sites show pre-negotiated rates and charge hotels 15-25% commission. HotelHuddle sends your RFP directly to hotels so they can offer unpublished group rates without OTA markup. You get transparent pricing and book directly with the hotel.
RFP vs. Instant Booking — What's the Difference?
On traditional booking sites, hotels set the price and you pick from what's listed. On hotelHuddle, you tell hotels what you need — and they compete for your business.
Other Booking Sites
- You see published rates that hotels choose to show
- Hotels set the price — you just accept it
- No negotiation, no competition between hotels
- You pay whatever rate is listed
hotelHuddle (RFP Model)
- You submit one request — hundreds of hotels compete
- Hotels offer their best rate because they want your business
- You see every proposal side by side — hotel, rate, amenities
- You choose the winner. No obligation until you decide.
Tell Us What You Need
Pick your use case — group rooms, price negotiation, day-use, or team travel. We'll route you to the right service.
Hotels Receive Your RFP
Your Request for Proposal (RFP) goes to hundreds of matched hotels. This isn't a search on an OTA — it's a formal request that hotels respond to.
Hotels Compete for Your Business
Hotels respond with their best rate — often 10–30% lower than published prices. Because they're competing against each other, the rates keep dropping.
Compare Every Offer Side by Side
All proposals arrive in one dashboard — rates, amenities, and terms clearly organized. No calling around, no juggling emails, no mystery pricing.
You Choose the Winner
Pick the offer that works best for you. No obligation until you decide. No middleman markup. You book directly with the hotel.
Which Service Is Right for You?
hotelHuddle is a family of specialized hotel booking sites. Pick the one that fits your needs:
groupRooms — Group Hotel Rates
Book blocks of hotel rooms for weddings, conferences, sports teams, and corporate events. One RFP, hundreds of hotels competing.
Free to submit (groupRooms)hotelHaggle — Name Your Price
Set your price and hotels bid for your stay. The negotiation model for travelers who want the best deal.
Free to submit (hotelHaggle)hotelSlots — Day-Use Rooms by Time Slot
Book a hotel room for the day — layovers, remote work, or a quiet break. Pick your time slot, no overnight required.
Free to submit (hotelSlots)bookMyTeam — Team Travel Hotels
Multi-destination team itineraries, made simple. One form for every city on your route.
Free to submit (bookMyTeam)Simple, Transparent Pricing
Free to submit. No subscription needed.
Any service, unlimited requests, priority support, and advanced features.
Frequently Asked Questions
What is an RFP?
RFP stands for Request for Proposal. Instead of searching through published rates on an instant booking site, you submit a request describing what you need (destination, dates, room count, budget). Hotels receive your request and respond with their best offer. You compare all proposals and choose the one that works for you.
How is hotelHuddle different from other booking sites?
On instant booking sites, hotels publish rates and you pick from what's listed — no negotiation, no competition. On hotelHuddle, you submit an RFP and hotels compete for your business by offering their best rate. Because they're competing against each other, you often see rates 10–30% lower than published prices. You see every offer and choose the winner.
Am I obligated to book after receiving proposals?
No. There's no obligation to book. You can review all proposals, compare rates, and decide at your own pace. The request fee covers distribution and matching — not the booking itself.
How long does it take to get responses?
Most hotels respond within 24–48 hours. We strive to provide a minimum of 5 responses within 7 days. You can start comparing offers as they come in — no need to wait for all responses.
What types of bookings does hotelHuddle handle?
Our family of sites covers four use cases: group room blocks (groupRooms), price negotiation (hotelHaggle), day-use rooms by time slot (hotelSlots), and multi-city team travel (bookMyTeam). Each service is specialized for its use case.
Do I pay hotelHuddle or the hotel?
You pay the hotel directly. hotelHuddle never adds markups, commissions, or hidden fees. The rate you see from each hotel is the rate they offer — the platform is free to use.
Ready to let hotels compete for your business?
Pick your use case and submit your first request. Hotels respond within 24–48 hours.
Get Started →